CYPSY30 Submission Instructions

Please read all the instructions before completing the form below, even if you have been attending the conference in the past, and especially if you are submitting a symposium. We are using EasyChair, a familiar platform for many of you.

Criteria for Approval.

The proposal process is a competitive one. All submissions will be blindly reviewed and evaluated by at least two members of the Program Committee. The accept or reject decision is at the discretion of the Scientific Committee. Presentations considered as commercial promotion and funding requests are not appropriate when submitting abstracts and during scientific presentations. Note the Program Committee is not accepting all submissions “by default”; some submissions for oral talks are likely to be recommended to be presented as posters only, and some submissions will be rejected. Rigor in submitting an abstract is key! Submissions for work in progress can be accepted if clearly indicated in the appropriate section of the submission form.

Authors will receive feedback from reviewers and must update their submissions according to reviewers’ recommendations before the program is published online.

Limits on first authorships.

There is a limit of two submissions per first author for Oral presentations and speakers presenting as part of a Symposium. However, there is no limit on other forms of participation, such as discussant, symposium chair, co-author, workshop presenters and posters.

Conference language.

As mentioned on the conference website, titles and abstracts of each submission are in English. Please check spelling and grammar, as your abstract will be made available online. Talks will be given in English. If English is not your native language, please have your abstract proofread by a native speaker, preferably one who is familiar with the described technology.

Use of generative artificial intelligence (AI) tools:

We encourage the use of emerging technologies in a responsible manner. As is the case for other organizations that organize scientific conferences, we hope artificial intelligence (AI) tools mostly promote researchers’ own capacity to create high-quality scientific work. For instance, AI tools can help creativity or improve self-written texts, especially for non-native speakers of English. However, we share the concerns of other organisations that generative AI tools also raise questions about what exactly constitutes their responsible use and the intellectual contribution of each author. Authors remain fully responsible for any text or portion of text written with generative AI tools. The use of content generated by AI tools in an abstract must be disclosed in the appropriate section of the submission form. For Full papers, or conference articles (including but not limited to text, figures, images, and code) must be disclosed in the manuscript by the authors. The use of AI systems for editing and grammar enhancement is common practice and, as such, is not considered a source of concern and does not need to be disclosed. For the task of performing reviews of submitted manuscripts, using AI tools is not allowed.

Use Keywords and Topics wisely:

We use the keywords you write in the appropriate textbox and the topics you selected to organize the conference schedule. When preparing the different sessions, we try our best to regroup presentations based on similar themes. This process is significantly improved when keywords and topics are explicit. Using mostly vague keywords and selecting general topics, such as “Virtual Reality” is not helping and should be used sparingly.

Presentation Formats (note, the length of all abstracts is limited to 600 words):

You can submit abstracts for four types, or formats, of presentations: workshop, poster, oral and symposium. The option to select the format of your presentation is located in the submission form. References are not required in the abstract.

Workshops

Workshops are 3-hour events, all scheduled on the first day of the conference. Workshops require extra costs when registering, workshop leaders do not receive financial compensation, the total number of workshops is limited, and you must check the conference website for the deadline to submit a workshop, because it is earlier than other submissions. Workshops are designed to allow participants to learn about and explore a particular issue or technique in depth or develop specific practical skills. Handouts, if applicable, should be available to participants. Your 600-word abstract must explicitly include the following sections, which will be used for assessing and promoting your workshop: (a) Content of the workshop, (b) Targeted audience (mental health providers, engineers, novices or experts in the field, etc.), (c) Approach (formal lectures, case illustrations, discussions with the audience, hands-on practice with hardware/software, coaching, etc.), (d) Learning objectives (list at least 4).

Posters.

Posters offer the opportunity to present data and have substantive discussions with interested colleagues. The audience circulates among the posters, stopping to discuss research of particular interest to them. The authors present their research using a visual medium with key information displayed on a 2 meters wide X 1 meter high (landscape format) free-standing bulletin board. No audio-visual equipment can be used. In preparing your 600-word abstract, please consider the following as it will be used for reviewing your submission: the title should be descriptive, as this will be listed without the abstract on some of the conference material and attendees often build their conference schedule based on titles, mention previous research on the topics so reviewers and conference attendees can ensure you are presenting research that has not been presented or published elsewhere (if it is an extension of previously presented material, make it explicitly clear), describe your sample, method and results explicitly, use significantly more space to describe the method and results than to present the context and the conclusion, assume half of those who will read your abstract do not know your research field and the other half will be experts in your domain.

Orals.

An oral presentation is where individual speakers present their research in less than 20 minutes, including questions from the audience. It is the responsibility of the CYPSY29 organisers to regroup orals together based on the set of available keywords and topics selected when submitting. In preparing your 600-word abstract, please consider the following as it will be used for reviewing your submission: the title should be descriptive, as this will be listed without the abstract on some of the conference material and attendees often build their conference schedule based on titles, mention previous research on the topics so reviewers and conference attendees can ensure you are presenting research that has not been presented or published elsewhere (if it is an extension of previously presented material, make it explicitly clear), describe your sample, method and results explicitly, use significantly more space to describe the method and results than to present the context and the conclusion, assume half of those who will read your abstract do not know your research field and the other half will be experts in your domain.

The Program Committee will apply higher standards of quality when reviewing abstracts for Orals than Posters. Therefore, submissions for Oral presentations that will receive lower ratings may be reclassified as Poster submissions. In such cases, if you select on the submission form ” I Refuse that my Oral submission be considered for a Poster if it is rejected”, the Oral submission will be automatically rejected instead of being reclassified, and accepted, as a poster.

Symposiums (sometimes referred to as panel session in other venues).

A symposium is a focused session in which individual speakers present their research on a common or related issue. A symposium should have the dual goals of providing diversity of perspectives and integrating those perspectives into a meaningful whole. A symposium includes a chair, fours to five presenters, and a discussant (optional). It is the responsibility of the chair of a symposium to recruit the presenters, not the CYPSY29 organisers. Symposiums will be scheduled in 60 to 90-minute time slots and should allow a few minutes for discussion with the audience. The exact duration of symposiums is based on the number of authors in a symposium, with each presentation lasting less than 20 minutes, including questions from the audience. All abstracts in a symposium will be assessed together (i.e., all abstracts will be accepted or rejected together). The chair of a symposium must submit a general abstract for the symposium, even if the chair is also presenting a talk at that symposium.

To submit a Symposium, or in a Symposium, please note the following very important instructions.

In the section Type of Submission / Format, one option is entitled Symposium General abstract. This section is only for the chair of a symposium. It is used for assessing the symposium and for regrouping all presentations together. As chair of a symposium, your 600-word abstract for the General abstract must explicitly include the following sections: (a) Title of your symposium, (b) Title of all the presentations in your symposium (i.e., the title the authors will use in their own submissions), (c) Name of all presenters in your symposium (not all authors on all talks, only the name of the author that will submit an abstract/ present), and (d) the name of your discussant, if any (note the discussant does NOT have to submit an abstract but MUST register to the conference in order to participate). The name of the discussant can be added or communicated later to the conference organizers. When asked to list the authors in the submission form (e.g., Author #1), ONLY enter the information for the symposium chair. Note that your title should be descriptive, as this will be listed without the abstract on some of the conference material and attendees often build their conference schedule based on titles.

In the section Type of Submission / Format, one option is entitled Symposium. This is where you enter the abstract of your presentation for a symposium. You do not need to refer to the general title of the symposium in your submission. In preparing your 600-word abstract for your presentation in a symposium, please consider the following as it will be used for reviewing your submission: the title should be descriptive, as this will be listed without the abstract on some of the conference material and attendees often build their conference schedule based on titles, mention previous research on the topics so reviewers and conference attendees can ensure you are presenting research that has not been presented or published elsewhere (if it is an extension of previously presented material, make it explicitly clear), describe your sample, method and results explicitly, use significantly more space to describe the method and results than to present the context and the conclusion, assume half of those who will read your abstract do not know your research field and the other half will be experts in your domain.

Other information that will be requested in the submission process (this information is also explained on the submission form)

Refusing Oral being reclassified as a poster. As mentioned above, in some cases a submission for an Oral presentation could be rejected as an oral but be accepted if it had been submitted as a Poster. If you prefer that rejection of your Oral does not give you the chance to be considered for a Poster, you will be invited to express your preference when submitting. Your choice will not be displayed to the reviewers and will have no impact on their decision.

Word in progress. We accept work in progress at the CYPSY29 conference, including in Oral and Symposiums submissions. However, we ask the authors to mention it in their abstract and by checking the appropriate box on the submission form.

Approved by an ethics committee. You will be invited to confirm if: (a) your study has been approved by an ethics committee, (b) approval was not required (e.g., data was gathered from the public domain, simulation data, theoretical paper, meta-analysis), or (c) if the Scientific Committee should contact you to address issues about ethical approval.

Conflict of interest. If you feel some program committee members have a potential conflict of interest against your work that can prevent them from evaluating your work fairly, please specify the names of program committee members and provide a brief explanation of why, in your opinion, they should not review your paper. This information will not be shared with reviewers and other committee members. Only conference chairs will have access to this information. Do not list colleagues, collaborators and co-authors in this section of the submission form. We are using a Conflict-of-interest module in our submission system that precludes automatic assignment of submissions to co-authors.

Program Participant Registration Policy.

All program participants must register and pay the appropriate convention registration fee. This includes all speakers, session chairpersons, participants, poster presenters, etc.

Note that a PC laptop, LCD projector, screen, microphone and speakers will be available in each presentation room.